2. FACILITY RENTAL REQUEST FORM

   
   

   ALL RENTALS HAVE A 3-HOUR MINIMUM WITH BOOKINGS IN 1-HOUR INCREMENTS FOR THE ENTIRE TIME THE BUILDING IS OCCUPIED. Please submit a form to check availability. Rentals will not be confirmed until contract is signed and payment is made. Please contact Amber Duarte at aduarte@bellairetx.gov for additional details.

   RESERVATION REQUESTS MUST BE SUBMITTED A MINIMUM OF 1 MONTH IN ADVANCE. ALL RESERVATIONS ARE SUBJECT TO AVAILABILITY.

   RESERVATION REQUESTS FOR PUBLIC EVENTS MUST BE SUBMITTED A MINIMUM OF 3 MONTHS IN ADVANCE OF THE EVENT DATE.

   NOTE: This form DOES NOT confirm your rental. You will be contacted by email to confirm your reservation.  

4. To view a full list of our rental policies and procedures follow the link below:
   Rental Policies and Procedures
6. 
8. Recreation Facility:

   All facilities have a 3-hr. minimum for rentals and a $100 / $200 refundable deposit (Resident / Nonresident).

   Select room(s) requested for reservation

   1. Meeting Room
   2. Craft Room
   3. Youth Room
   4. Gymnasium
9. Civic Center and CenterPoint Energy Community Center:

   All facilities have a 3-hr. minimum for rentals and a $500 / $750 refundable deposit (Resident / Nonresident).

   Select room(s) requested for reservation

   1. Civic Center - Auditorium
   2. Civic Center - Meeting Room
   3. Civic Center - Meeting Room w/Kitchen
   4. Civic Center - Whole Complex
   5. CenterPoint Energy Community Center
11. First Name*
12. Last Name*
14. Name of Organization
16. Address*
18. City*
19. State*
20. Zip*
22. Birthdate:*
23. Phone *
24. Email*
26. Description of Event*

    Please provide a detailed description of your event.

28. Date & Time Requested*
    Date & Time Requested Start Date

    Date & Time Requested Start Time

    —

    Date & Time Requested End Date

    Date & Time Requested End Time

    3-hour minimum (1 hour increments only)

    NOTE: Reservation time must be inclusive of equipment drop-off, pick-up, set-up, and clean-up. Storage of supplies or deliveries outside of the reservation time is not permitted.

30. Is this event open to the public?*
    -- Select One --YesNo

    Reservation requests for public events must be submitted a minimum of 3 months in advance of the event date.

31. How many guests are you expecting?*

    Please note, a Special Event Permit may be required based on the expected attendance number.

33. Is there an admission fee for this event?*

    1. Yes

    1. No
34. If Yes, please describe how admission fee(s) will be collected:*
36. How will this event be advertised?*

    1. Television
    2. Social Media (i.e. facebook, instagram, snapchat)
    3. Radio

    1. Newspaper
    2. None
    3. Other
38. Will alcohol be served?*

    1. Yes

    1. No

    No alcoholic beverages of any kind shall be sold, possessed, or consumed in the building or on the premises unless a person or organization has first obtained a special use permit from the City Manager or his designee.

    A special Event Permit & Alcohol Permit are required for events with alcohol.

39. If Yes, Upload Permit:
41. Are you a Non - Profit Organization?*

    Must submit IRS Non-Profit Verification to receive any eligible discounts.

    1. Yes

    1. No
42. If Yes, Upload IRS non-profit verification:
44. Will you need to use the stage?*

    This option is for those requesting the Civic Center Auditorium or Whole Complex ONLY.

    1. Yes

    1. No
45. What AV equipment will you need?*

    See room descriptions for what is available in each room. Subject to availability. Select all that apply.

    1. Projector
    2. Handheld Mic
    3. Lapel
    4. Table-top Mic

    1. TV
    2. Podium
    3. None
47. How many tables?*

    NOTE: Set up and break down is the responsibility of the renter and must be included in your rental time. Tables and chairs will be provided for indoor rentals, subject to availability. 

48. How many chairs?*

    NOTE: Set up and break down is the responsibility of the renter and must be included in your rental time. Tables and chairs will be provided for indoor rentals, subject to availability.

    
    

50. Questions or Comments:
Leave This Blank:


52. 1. Receive an email copy of this form.
53. Email address

    This field is not part of the form submission.

54. Submit Submit and Print

* indicates a required field