2. Park Rental Request Form

4. ALL RENTALS HAVE A 2-HOUR MINIMUM, WITH BOOKINGS IN 1-HOUR INCREMENTS FOR THE ENTIRE TIME THE SPACE IS OCCUPIED.

   Please submit a form to check availability. Rentals will not be confirmed until contract is signed and payment is made. Please contact Amber Duarte at aduarte@bellairetx.gov for additional details.

   NOTE: This form DOES NOT confirm your rental. You will be contacted by email to confirm your reservation.  

   Reservation requests must be submitted a minimum of 1 MONTH in advance of the event date. All reservations are subject to availability.

   Reservation requests for public events must be submitted a minimum of 3 MONTHS in advance of the event date.

   View facility features and pricing.

   View a full list of our rental polices and procedures.

6. Select Park / Facility for Reservation*
   -- Select One --Event Lawn & PavilionEvent Lawn OnlyPavilion OnlyGazebo OnlyLoftin Park Picnic Table
7. Requesting to Rent Picnic Tables?

   To view the picnic tables available to rent, please view the map and indicate your preference in the Questions/Comments section.

9. First Name:*
10. Last Name:*
12. Address*
14. City:*
15. State:*
16. Zip:*
18. Birthdate:*
19. Phone:*
20. Email:*
22. Name of Organization:
24. Non-Profit Organization*
    -- Select One --YesNo

    Must submit IRS Non-Profit Verification to receive any eligible discounts.

25. If yes, Upload 501(c)(3):
27. Description of Event:*

    Please provide a detailed description of your event.

29. Requested Date & Time*
    Requested Date & Time Start Date

    Requested Date & Time Start Time

    —

    Requested Date & Time End Date

    Requested Date & Time End Time

    Outdoor rentals cannot exceed the past park curfew of 11pm. Rentals must be 2 hours minimum. 

    NOTE: Reservation time must be inclusive of equipment drop-off, pick-up, set-up, and clean-up. Storage of supplies or deliveries outside of the reservation time is not permitted.

31. Is the event open to the public?*
    -- Select One --YesNo

    Reservation requests for public events must be submitted a minimum of 3 months in advance of the event date. A special use permit must be obtained prior to the approval of public events.

    Ticketed events are open to the public if ticket sales/RSVP's are open to anyone.

32. How many guests are you expecting?*

    Note: A Special Event Permit is required for events with 50 or more people.

34. Is there an admission fee for this event?*
    -- Select One --YesNo
35. If Yes, please describe how admission fee(s) will be collected (i.e. at the door, online, etc.):
37. How will this event be advertised?*

    1. Television
    2. Newspaper
    3. Social Media (i.e. facebook, instagram, snapchat)

    1. Radio
    2. None
    3. Other
39. Will tents be used*
    -- Select One --YesNo

    If yes, must show proof of fire retardant requirements.

40. Number of Tents:
41. Size of Tents:

    Tents larger than 10x10 may require additional permits.

43. Will inflatables be used?*
    -- Select One --YesNo

    If yes, must provide a Copy of insurance with City of Bellaire named as additional insured.

44. Describe planned location of inflatable structures or other items:
46. Is electricity needed?*
    -- Select One --YesNo
47. What will electricity be used for?

    If no electricity is needed, please type "N/A"

49. Will food be served?*
    -- Select One --YesNo

    Harris County food permit(s) may be required.

50. Will food be pre-packaged?*
    -- Select One --YesNo
52. Questions/Comments
54. BELLAIRE TOWN SQUARE PARK/EVENT USAGE LIABILITY STATEMENT
    Applicant, for and on behalf of himself/herself/itself, together with his/her/its successors, heirs, executors, administrators, assigns, partners, members, directors, officers, shareholders, employees, agents, servants, volunteers and any other persons, organizations, firms or corporations, jointly and severally, does hereby agree to defend, indemnify and hold harmless the City of Bellaire, together with all of its former and present elected and appointed officials, legal representatives, employees, agents, servants, volunteers, successors and assigns and all affiliated persons and entities, (hereinafter collectively the City of Bellaire) of, from and against any and all liabilities of every kind, claims, causes of action, losses, judgments (including all expenses of litigation, cost and attorney’s fees), fines, demands, damages, loss of use or service or injuries to real and/or personal property and/or persons (including death), known and unknown, (collectively claims) asserted by any person or entity against the City of Bellaire whether at law or in equity, in contract or tort, under statutory or common law or pursuant to the Texas or United States constitutions(s), arising out of, touching upon or in any way relating to the issuance of the permit, the event and/or to the presence, malfunction, maintenance, addition or substitution of any property owned, leased, operated, or utilized by the City and/or any other person or entity in connection with the event even if the claim is the result of the actual alleged sole negligence of the City of Bellaire and any other person or entity, and/or the actual or alleged strict, statutory of constitutional liability of the City of Bellaire, as such, the foregoing indemnity is intended to indemnify the City of Bellaire against the consequence of its sole negligence or fault and against the consequence of the negligence or fault of the City of Bellaire occurring jointly or concurrently with negligence or fault of any person or entity and against the consequence of the strict, statutory, or constitutional liability of the City.
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56. 1. Receive an email copy of this form.
57. Email address

    This field is not part of the form submission.

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